Inventory
control software, version 4
User’s guide
INVENTORY CONTROL
USER’S GUIDE
Chapter: 5
Stock management
Vendors
ATQ, 1997-2007
Inventory
control software, version 4
User’s guide
Chapter 5
Stock management
5.1 Create
new category
Mouse left click to open the following form
Type
in the category name that you want to create and click Update
to save new category.
To delete a category, click to select category
and once the category is edited, click Delete button.
Inventory
control software, version 4
User’s guide
Chapter 5
Stock management
5.2 Create
new location
Mouse left click to open the following form
Type
the location that you want to create and click Update button
to save new location.
To delete a location, click on the line of the
location that you want to delete.
Once the location is edited, click on the button
Delete.
Inventory
control software, version 4
User’s guide
Chapter 5
Stock management
5.3
Add the product/item/part
Enter
item name or number in the box “Item Search” Press
the Enter key If
the item is not listed, “New Item – Click For Enter” label appears. You
can click on the link to open the following form or press the key “right”
You
must enter the category, location and the stock quantity before you click
on OK button. The
quantity in stock can be zero (0) The
unit price is not the vendor’s price. In this box you can type your price
of the product (if you sell this product). You can change this price at anytime,
so you can leave this box empty for first time. Click
OK button to confirm or CANCEL to exit without save
Inventory
control software, version 4
User’s guide
Chapter 5
Stock management
Click
on this button to select your vendor current item
See Vendor
Setup & Select for details.
Inventory
control software, version 4
User’s guide
Chapter 5
Vendor
Setup
5.4
Vendor Setup & Select
To
create new vendor’s account click the Add button. You
must enter Vendor name before you click to Update You
can skip any other fields like address, phone number, etc for the first
time. You
can edit to modify an account at any time. The
vendor ID is automatic number and cannot be changed. You
can enter the vendor’s tax number and the rate (%). It is important
for purchase orders. If
you have an account opened by your vendor, you can type your account
number, your customer number, access ID and the Web ID to help you when you
make a PO After
you click on Update button, the vendor’s name will be placed
automatically in the list box. You
can edit vendor account by clicking/selecting it in the box.
Inventory
control software, version 4
User’s guide
Chapter 5
Vendor Setup
Click
on Select button to select this vendor for the selected part/product
(see: section 5.3) Now,
you can enter vendor’s unit price and the vendor’s catalogue number if
known. You
must to click to appropriated box to edit value Catalogue
number Or
Vendor Unit Price
Inventory
control software, version 4
User’s guide
Chapter 5
Best Prices
5.5
Product Pricing Report
You can select other vendors for the same part
following the procedure 5.4 Example:
Future Shop Enter
the price of the product. Click
on Best Price button to open BEST PRICE form. The
list shows 5 vendors with best price of each product in your stock. This
feature works like a filtration system to automatically extract the
cheapest vendors. If
you have 5 vendors in the list and a new vendor provides a better price,
the highest bidder will be deleted from the list. To
change the vendor for your product – simply click on the vendor’s name. If
you want to print the best prices for a product, select from the menu
“Product pricing report”. Before
you click, you must have an item /product selected.
Inventory
control software, version 4
User’s guide
Chapter 5
Stock
5.6 Stock
adjustment, modification…
You can change the name of a product at any time –
simply click in the Item Name box. To adjust the quantity click on the The inventory calculator is displayed. You can use the mouse or keyboard to enter the
quantity. To add the parts in stock press “+”, enter the
quantity and press the Enter (E) key. To deduct the quantity – press “-“, enter the quantity
and press the Enter (E) key. Note: You must
start with plus (+) or minus (-) To change
the selling price of a product, click on the Enter the price and then press the Enter (E) key. You can enter your own catalogue number or SKU
button or press the key “Up”. 
button or press the key “Down”.
Inventory
control software, version 4
User’s guide
Chapter 5
Product picture
5.7 Product
picture
To
add a picture for the item, click on the
In
the list box select corresponding picture. Your
picture must be ready and saved in the Picture folder (directory). The best
dimensions for pictures are 160 x 108 pixels. Press
on the button Click on the In
this box you can type any text you want to have attached with this product.
The note can be printed in the reports or exported to html.
button.
if you want to remove the picture.
to add/modify the note.
Inventory
control software, version 4
User’s guide
Chapter 5
Location, Category,
Description
5.8 Location,
Category, Description
To
change location or category of item in your stock, simply click in the appropriated
box. In the drop down list you can change the location or
category. If
the location or category is not listed, click on the link: To
enter the new category or the new location, see the instructions –
chapter 5.1 and 5.2 Click
once in the box to enter or modify the description.
or 
to enter a new one.
Inventory
control software, version 4
User’s guide
Chapter 5
Search
5.9 Product
Search
You have more options to find products in your stock. You
can show all products listed by category or location. Simply
click on any item displayed in the list box and a record will be opened
automatically. Also,
you can type the item name in the box “Item search” You
can type just the first(s) character(s) of the item if you don’t know the
full name of the product.
Inventory
control software, version 4
User’s guide
Chapter 5
Search
5.91 Search
Select
from the menu: “Show all products” You
can see all products in your stock sorted by category, location or the
vendor.
Also, you can change the unit price, vendor unit
price, in stock quantity and quantity ordered. To
make your order for this software or to buy the licenses, from the menu
click on “Order Form”.
